Accounting Specialist

Job Description: Accounting Specialist

This full-time position is a non-management, level one position reporting to the Accounting Manager.

What We Do

At MyBrand, we believe in the power connection: It’s at the core of everything we do. At MyBrand, we design, source, and distribute branded products that drive an impact. Our work is centered on building and maintaining trusted partnerships with our clients, vendors, and team members. We strive to provide creative solutions, exceptional service, and “It’s All Good!^®” spirit and energy in all we do.

Role Overview

The role of Accounting Specialist is responsible for ensuring accurate, timely, and complete financial processing across client invoicing, accounts payable, e-commerce transactions, and reconciliations to support profitability and operational excellence at MyBrand. The position plays a critical quality-control function by validating data prior to billing, while partnering closely with Sales, Project Management, and E-Commerce teams to streamline workflows and improve processes. In addition, the role manages vendor payments, journal entries, reporting standardization, and reconciliations within QuickBooks and Syncore, while providing backup support for Finance operations and assisting with special projects as needed.

Key Accountabilities and Reporting

The Accounting Specialist role reports to the Accounting Manager with accountabilities to sales, project management, e-commerce, and finance team members.

Key Interfaces

The role interfaces with MyBrand team members, vendors and clients.

Key Responsibilities

CLIENT INVOICING: Provide accurate and timely invoices to clients ensuring all sales and costs have been accounted for ensuring maximum profit for MyBrand.

• Ensure accurate accounting of all sales and cost of goods sold and freight costs are applied to the job
• Provide quality check for the Sales and Project Management teams identifying errors before invoicing the client
• Generate  invoices utilizing effective management and communication of jobs in the to be invoiced end-to-end workflow to ensure timely handoffs and billing.
• Interact with Sales and Project Management  to actively drive process improvements in the invoicing process. 

ACCOUNTS PAYABLE: Responsible for managing end-to-end accounts payable activities to ensure timely and accurate vendor payments.

• Process Vendor Prepayments
• Accurately Post
• • Vendor Invoices in Company Software @ease
  • Bills in QuickBooks
• Complete weekly check runs

E-COMMERCE: Responsible for accurate invoicing and reconciliation of E-Commerce financial operations.

• Collaborate with E-Commerce to invoice online stores
• Reconcile orders to E-Commerce reports 
• Accurately capture all related costs and post vendor invoices 
• Create dropship split shipments
• • Invoice accurate drop shipment freight costs 
  • Calculate AP when balances exist; Calculate AR when balance is due

RECONCILIATIONS

• Reconcile company credit cards

OVERFLOW AND SPECIAL PROJECTS

• Update, review and standardize the Invoicing Report spreadsheet to keep orders current and ready for invoicing 
• Serve as back-up for other Finance roles
• Assist other team members, as needed
• Responsible for ordering and maintaining necessary supplies

QUICKBOOKS JOURNAL ENTRIES

• Enter QuickBooks Journal Entries for credit card deposits and complete jobs in Syncore
• Enter QuickBooks Journal Entries for check deposits and enter deposits in Syncore
• Enter QuickBooks Journal Entries for check runs

This job posting provides a general summary of the major duties and responsibilities of the role. It is not intended to be an exhaustive list of all tasks. Duties, responsibilities, and activities may be amended to meet the needs of the business. 

IT'S ALL GOOD! LEADERSHIP:  Grow as an “It’s All Good!^®”Leader driving results while living up to the MyBrandPromo values and GET TO INNOVATOR attributes. Demonstrate values-based attributes:

• Grateful - Is humble and genuinely appreciative
• Excellence - Holds a high bar for performance and keeps raising it
• Team - Is a WE person who works collaboratively to achieve MyBrand goals
• Trust -  Is a MyBrander who is honest, capable, reliable, and always above board
• Own It & Grow  - Takes responsibility and embraces learning & growth
• Innovator - Operates in a creative orientation, experiments with innovation solutions, seeks feedback and adapts

QUALIFICATIONS & SKILLS

Required:

• Upholds highest ethical and leadership standards with reputation for trustworthiness
• Experience in QuickBooks
• Experience in Google Suite and Microsoft Office
• Experience in Accounts Payable and Accounts Receivable

Preferred:

• Bachelor’s degree in Finance or Accounting
• AI and automation 

COMPETENCIES & SKILLS

• Strong attention to detail: Possess the ability to gather information, consider all factors, identify errors and proactively work to resolve errors, conduct quality checks to ensure accuracy.
• Process management: Is able to understand the end-to-end process and drive process adherence and improvement within the team and cross-functionally.
• Strong organization and self-management: Able to manage multiple priorities being mindful of delivering on promises and commitments.
• Superb communications: Is a strong communicator always thinking of what others need to know in order for all members of the team to deliver in a highly-responsive way.
• Results oriented learner: Focuses on driving results. Proactively looks for process improvements. Listens and seeks perspective with open-mindedness.   
• Integrity and honesty: Upholds high personal and professional standards; builds trust in all encounters and relationships.  
• Leadership: Shows up with positive energy and engagement. Achieves goals while living up to company and personal values. Leads and inspires in a manner that motivates people to rise into their full potential and perform their very best.